Board Meeting 5/23/18

May 23, 2018

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, May 23, 2018, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3 p.m. by the President and Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Deborah Clements, Jim Kussow, Mike Evers and Paul Scribner. Also present were Property Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed.

MINUTES: MOTION was made by Jim Kussow, seconded by Deborah Clements, and unanimously carried to approve the Minutes of the April 25, 2018 Board of Directors’ meeting as presented.

TREASURER’S REPORT Tim Freeman informed the Directors that the Management Office is transitioning to a new bookkeeping system that has advanced features and will produce better reports. All accounts balance and the April report will be forwarded to the Directors shortly.

ACC: Owners/Builders of the following properties submitted plans and applications for new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction. After review of the plans and applications, MOTION was made by Paul Scribner, seconded by Jim Kussow, and unanimously carried to approve the applications and plans for new construction with contingencies as noted for the lots set out below.
240 Cougar Way: Owners/Builder to submit completed page 1 of the current application form.

484 Sweetwater Drive:
1. Owner/Builder to grade, sod & mow area between property line and water’s edge
2. Owner may irrigate from Association owned lake subject to provisions in Article 9, Section 19 of the Association Covenants & Restrictions
3. Once pool plans are finalized, submit to Association for review and approval and include type and color of cage
4. Once landscape plans are finalized, submit to Association for review and approval. Per page 1 of the application, Landscaping is to be installed within 60 days of certificate of occupancy.

469 Sunset Road North: No contingencies.

Deed Restrictions: There were parking, debris pile, and trash can deed restriction violations this month most of which have either been corrected or owners are working on correction.

RMC: Owner of 157 Kings Drive submitted request to install painted plywood as hurricane shutters to be installed from June 1 to October 1 each year. After review, MOTION was made by Mike Evers, seconded by Jim Kussow, and unanimously carried to not approve this request and to inform the owner of the following: Plywood shutters may be put up in anticipation of a named storm and removed immediately after storm has passed. The Board of Directors will only allow approved manufactured shutters to remain up during Hurricane Season.

Owners of 114 Venice Road submitted a request to install a TV antenna on the side of the home. The Board of Directors recommended that the owners demonstrate to the Board their need for a tower antenna versus other options such as satellite, inside antenna, and/or cable available to them.

Owner of 302 Sweetwater Drive submitted a request to expand his driveway. After discussion, Directors did not approve the request as the driveway may not encroach on Association’s six (6) foot drainage and utility easement on side. Approval may be given with revised plans reflecting no encroachment.

Community Signs: Following Directors review of design, colors, and graphics, MOTION was made by Jim Kussow, seconded by Deborah Clements, and unanimously carried to accept the bid for white signs with curve top, blue letters and graphics to include a bird and palm tree for a sum not to exceed $10,000.

Covenant Amendment-Fence Heights: Directors recommended reviewing and finalizing the covenant amendment document at their next meeting and will discuss the best time to mail the revised covenants to owners for a vote. Mr. Freeman informed the Directors that the State of Florida approved the revitalization document and a copy of the document must be mailed to the owners within a short period of time.

Vacant Lot Maintenance: Directors discussed concern received from owner regarding illegal dumping and homeless living on vacant lot hidden by peppertrees and brush. After discussion, Directors recommended to develop a new budget line item for Nuisance Removal Fund to provide funds for an occasional clearing of certain areas as previously done in the past to deter illegal dumping.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, June 27, 2018 at 3 p.m. at the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 4:45 p.m.

Respectfully submitted,

Brenda Wright, Association Management