Board Minutes 1/24/18

JANUARY 24, 2018

The Board of Directors’ meeting of the Rotonda Heights Conservation Association was held on Wednesday, January 24, 2018 in the Management Office located at 3754 Cape Haze Drive. The meeting was called to order at 3 p.m. Directors in attendance were Mike Evers, Jim Harper, Jim Kussow, Paul Scribner and Deborah Clements. Also in attendance were Property Managers Tim Freeman and Brenda Himmelhaver.

A quorum was present so the meeting could proceed.


On MOTION by Jim Kussow and second by Mike Evers, the Minutes of the last meeting were approved as submitted.


Tim Freeman reported that due to the health issues of the bookkeeper, there were no financial reports for December. We will get the updated information to the Board as soon as it is available. The CPA’s will be here in a few weeks to review the Association’s financial reports and prepare the 2017 tax return.


ACC: No new plans. For the most part, everything is going smoothly with the new construction in the area. Discussion followed on the silt fence issue at 520 Sweetwater. It is really a County issue but the retention pond that now contains the silt fence belongs to the Association. Once the rains start this summer, the limestone edge in the rear of the house will most likely return. The builder should be contacted about altering the common area without consulting the Association.

Construction hours are 6 a.m. to 8 p.m. according to the County ordinance.

Deed Restrictions: Tim Freeman reviewed the deed restriction violations. There were quite a few real estate signs in the right of way that will interfere with mowing once the mowing starts up again. It will be reviewed by the surveyor.

There is landscaping debris at two different places that needs to be picked up.

1. Mailbox Request – 140 Hardee Way – already installed. On MOTION by Jim Kussow and second by Paul Scribner, the Board agreed unanimously to approve the mailbox installation.
2. 120 Spur Drive – 6 foot fence installed in December. The original request was for a 4 foot high fence and it was approved; however, the owner installed a 6 foot high fence instead.
3. 111 Spur Drive – Request for approval of a 6 foot high fence in the rear of the home. Owner had submitted a request but had not yet heard anything. Discussion followed on why a fence had to drop from 6 feet to 4 feet once it was beyond the back plane of the house or pool cage. He also requested changing the pool cage color from white to bronze.

4. An owner requested a list of architects because he is getting ready to build. The Association cannot provide such a list. It was suggested the owner contact a builder already building in Rotonda Heights, Rotonda Lakes or Rotonda Sands.


Community Signs: Tim Freeman will continue researching materials for five to six signs needed throughout the subdivision. We may want to look into getting the electricity back at the sign location at Sunset Road and Sunset Road North.

Winchester Road: Tim Freeman reported the contract has been awarded to the landscaping vendor for Winchester Road but it is still three to four months out before any work would commence. Questions should be able to be cleared up at the MSBU meeting on January 25. Buffer landscaping is still included. Discussion followed on Winchester Road landscaping.


Covenant Amendments: Tim Freeman briefly discussed several proposed changes to the Declaration and the need for the attorney’s input on several issues. After finalizing changes, the Board recommended that the document be submitted to the attorney for review and have it ready for the Board’s approval by the February Board meeting.


• Payables: Payables were reviewed and checks signed.
• Next Meeting: The next Board meeting will be Wednesday, February 28, 2018 at 3 p.m.


There being no further business, the meeting adjourned at 4:45 p.m.

Respectfully submitted,

Brenda D. Himmelhaver
Association Manager