Board Minutes 12/5/18

ROTONDA HEIGHTS CONSERVATION ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS’ MEETING
DECEMBER 5, 2018

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, December 5, 2018, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 4:20 p.m. by the President and Chairperson, Deborah Clements. Directors in attendance were Deborah Clements, Jim Harper, and Jim Kussow, Mike Evers and Frank Masciangioli. Also present were Property Managers Tim Freeman and Brenda Wright along with owners listed on the attached sign-in sheet. A quorum of the Board was present, so the meeting could proceed.

RESIGNATION AND APPOINTMENT OF DIRECTOR: Directors accepted resignation of Paul Scribner. After discussion, MOTION was made by Mike Evers, seconded by Deborah Clements, and unanimously carried to appoint Jim Kussow as Director to fulfill the unexpired term of Paul Scribner which will expire at the annual meeting in 2019.

ELECTION OF OFFICERS: After discussion, MOTION was made by Mike Evers, seconded by Jim Kussow, and unanimously carried to elect the below set out slate of officers to the positions set out opposite their names:
Deborah Clements President
Mike Evers Vice President
Jim Harper Treasurer
Jim Kussow Secretary
Frank Masciangioli Director-at-Large

MINUTES: MOTION was made by Jim Kussow, seconded by Mike Evers, and unanimously carried to approve the Minutes of the October 24, 2018 Board of Directors’ meeting as presented.

COMMITTEE REPORTS:
ACC: Owners/Builders submitted plans and applications for the below set out new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction, with any contingencies as set out below:

125 Opal Drive, Lot 1501: After review of the plans and application, MOTION was made by Jim Kussow, seconded by Mike Evers, and unanimously carried to approve the plans and application as submitted.

141 Island Court, Lot 1160: Directors previously approved the plans and application for new construction contingent upon owner/builder submitted landscape plan and Bahama shutter color. Upon review, MOTION was made by Mike Evers, seconded by Jim Harper, and unanimously carried to approve landscape plan and shutter color as submitted.

421 Sunset Road N, Lot 418, 424 Sunset Road N., Lot 25, 474 Sunset Road N., Lot 50, 274 Indian Creek, Lot 842, and 351 Sweetwater, Lot 1376: These were all submitted by the same builder. After discussion, MOTION was made by Mike Evers, seconded by Jim Kussow, and unanimously carried to approve the applications and plans for the referenced property contingent upon the following:
1. Same or similar colors were submitted for all 5 houses for main, trim, doors, pavers, roof, etc., owner/builder to submit different paint colors for the houses and paver/roof colors if necessary. Different paint colors – not merely a shade or two different from the other colors. One of the houses can remain the same as submitted but the other 4 must be different. If one will remain with the main color SW6071 Popular Gray with SW6105 Divine White trim, owner/builder to designate which house will be that color.
2. Add second garage carriage light
3. Enhance landscape plan by adding at least one other type plant mixed in with those listed on the submitted landscape plan
4. Stucco banding on front elevation must be raised
5. Add one additional design to front elevation such as some type of “gingerbread” enhancement
Contingencies must be met within fourteen (14) days. Owner/Builder to submit color changes, written evidence of second carriage light and “gingerbread” enhancement to front elevation, and revised landscape plan within 14 days for Association review and approval in order that construction may continue.

129 Sunset Road, Lot 1689, 270 Sweetwater, Lot 1845, 238 Wayne Road, Lot 111, and 248 Wayne Road, Lot 106: These were all submitted by the same owner/builder. After discussion, MOTION was made by Jim Harper, seconded by Jim Kussow, and unanimously carried to approve the applications and plans for the referenced property contingent upon the following:
1. Add garage carriage lights to all four houses
2. Enhance front elevation by adding one additional design to front elevation such as some type of “gingerbread” enhancement to 270 Sweetwater, 238 Wayne Road, and 248 Wayne Road
3. Changes colors for either 238 or 248 Wayne Road so they are both not the same colors.
Contingencies must be met within fourteen (14) days. Owner/Builder to submit color changes, written evidence of second carriage light and “gingerbread” enhancement to front elevation, and revised landscape plan within 14 days for Association review and approval in order that construction may continue.

Directors recommended that due to the number of applications being received on a monthly basis, builders submit ACC plans and applications two Fridays prior to the scheduled Board meetings.

RMC: 131 Sesame Road W. Owners submitted request to paint. After discussion, MOTION was made by Jim Harper, seconded by Mike Evers, and unanimously carried to approve the request as submitted.

123 Kings Drive: Owners submitted request to replace peak siding and to extend sight screen. After discussion, MOTION was made by Mike Evers, seconded by Jim Harper, and unanimously carried to approve the requests as submitted.

100 Cutlass Drive: Owners submitted request to install pool. After review, MOTION was made by Jim Harper, seconded by Mike Evers, and unanimously carried to approve the request as submitted contingent upon owners placing a sight screen around the pool equipment.

OLD BUSINESS: Addressed earlier in the meeting.

NEW BUSINESS:
Tract P2: It was recently brought to the attention of the Management Team that Tract P2 was originally intended to be developed along with other Waterside condos. However, the tract was never developed by the condo development and was later purchased by an individual. Representatives of Waterside Condos have requested that the Association provide landscape maintenance of that tract. After discussion, MOTION was made by Mike Evers, seconded by Jim Kussow, and unanimously carried to present this matter to the Association attorney for an opinion subject to Waterside Condo Association providing the funds to pay the attorney’s fee for the opinion.
OTHER BUSINESS:
Restatement of Covenants & Restrictions: In light of the recommendation of the members made at the Annual Membership meeting to continue the special meeting of the Association until February 27, 2019, the following MOTION was made by Jim Kussow, seconded by Mike Evers, and unanimously carried to prepare a meeting notice for the meeting to include the notice, proxy, return envelope, and an explanation page reflecting that the restatement of covenants document is posted on the Association website.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, January 23, 2019 at 3:00 p.m. at the Association Management Office.

Adjournment: The meeting adjourned at 5:30 p.m.

Respectfully submitted,

Brenda Wright
Community Association Manager