Board Minutes 12/7/17

ROTONDA HEIGHTS CONSERVATION ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS’ MEETING
December 7, 2017

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Thursday, December 7, 2017, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3 p.m. by the President and Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Deborah Clements, Mike Evers, Jim Kussow, and Paul Scribner. Also present were Property Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed.

MINUTES: MOTION was made by Jim Kussow, seconded by Paul Scribner, and unanimously carried to approve the Minutes of the November 15, 2017 Board of Directors’ meeting as presented.

MEMBER INPUT:
TREASURER’S REPORT Mr. Freeman reported that there is no new report at this time because of the early meeting schedule and the bank statements are not all in yet. Budget continues to be slightly over due to supplies, printing and postage for the recent revitalization mailings. In addition, the Association will have two more mailings, one to forward the revitalization documents and two to send a copy of the amendment to the declaration to all owners. He informed the Directors that he will try to send a redline version of the amended documents to them for their review a week or so prior to the next meeting.

COMMITTEE REPORTS
ACC: 101 Cutlass Drive – Owner of 101 Cutlass Drive submitted an application and plans for new construction. The Association consultant reviewed the plans and application and noted that the plans and application meet the Association guidelines and he noted the pool plans have not yet been submitted.

114 Venice Road – Owners of 114 Venice Road submitted an application and plans for new construction. The Association consultant reviewed the plans and application and noted that they meet Association guidelines.

After discussion, MOTION was made by Deborah Clements, seconded by Jim Kussow, and unanimously carried to approve the plans and application for new construction at 101 Cutlass Drive with the following contingencies:
1. Once owners make final decisions on pool plans and prior to commencement of pool construction, owner to submit pool plans for Association review and approval. Pool equipment, if on side of home, must be sight screened.
2. In addition to submitted landscape plan, Owner/Builder to add landscaping on right front elevation wrapping landscaping to right elevation.
Further, to approve the plans and application for new construction at 114 Venice Road as submitted.

Deed Restrictions: Deed restriction violation letters were mailed to owners regarding parking violations throughout the month and most of them have been corrected.

RMC: None to be reviewed.

OLD BUSINESS: None at this time.
NEW BUSINESS:
Annual Election of Officers: The Board noted it was in order to review a slate of officers. After discussion, MOTION was made by Jim Kussow, seconded by Mike Evers, and unanimously carried to elect the below set out slate of officers to the positions set out opposite their names:
Jim Harper President
Mike Evers Vice President
Jim Kussow Vice President
Paul Scribner Treasurer
Deborah Clements Secretary

Management Contract: Tim Freeman informed the Directors that the new contract included an increase, more clearly defined Grande Property Services’ responsibilities, and disclosed that Grande Property Services has its own maintenance crew. After discussion, MOTION was made by Paul Scribner, seconded by Jim Kussow, and unanimously carried to approve the Management Contract as submitted. In addition, the Board thanked Grande Property Services for a job well done.

Community Signs: Directors discussed the need to replace the deteriorating community signs. Mr. Freeman discussed various types of signs and materials. Directors recommended using plastic composite signs that are non-fading and won’t corrode. Directors interested in working with Mr. Freeman on the sign design can meet with him after the meeting to discuss designs. Mr. Freeman will obtain quotes for solar panel lighting at the signs.

OTHER BUSINESS:
Miscellaneous: Owner questioned if park benches and doggie bag stations could be placed in the circles for use by owners in the community. Directors discussed the safety aspects of park benches in the circles and noted doggie bag stations would require maintenance.

Payables: There were no payables to be reviewed at this time.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, January 24, 2018 at 3 p.m. at the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 4:15 p.m.
Respectfully submitted,
Brenda Wright
Association Management