Board Minutes 2/22/17

February 22, 2017

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, February 22, 2017, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3:00 p.m. by the Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Jim Kussow, Paul Scribner, Mike Evers, and Deborah Clements. Also present were Property Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed.

MOTION was made by Jim Kussow, seconded by Mike Evers, and unanimously carried to approve the Minutes of the January 25, 2017 Board of Directors’ meetings as presented.

TREASURER’S REPORT Mr. Freeman reported that with Brenda Himmelhaver, Association bookkeeper, having broken her foot and subsequent surgery, the January 2017 financial report has not yet been prepared. As soon as the report is prepared it will be forwarded to the Directors.

ACC: None

Deed Restrictions: Brenda Wright reported that there were parking and a few other violations in the community most of which have been corrected.

RMC: None

Maintenance at Circles: Mr. Freeman reported that he received an estimate for 8 cubic foot rocks from Kelley Stone ranging from $40 to $50 each plus pick up and installation. After discussion, MOTION was made by Jim Kussow, seconded by Mike Evers, and unanimously carried to approve expending up to $3,000 for the purchase of rocks, pick up and installation to fill in at the circles.

Rotation Wrecker at 135 Kings Drive: The Board had previously approved the request for owner at 135 Kings Drive to park a tow truck on the driveway only on days the driver is on rotation and contingent upon owner submitting written correspondence from the Charlotte County Sheriff’s Department confirming the vehicle is designated an emergency vehicle. It was reported that owner was subsequently informed of the contingency but no letter has been received from the Sheriff’s Department to date.

RMC – 103 Dixie Way: Owner of 103 Dixie Way was present at the meeting and presented a Request for Modification requesting exceptions to the Association established Fence Guidelines to allow them to install a 6 foot fence along the rear property line and to use wood fence materials. After discussion, MOTION was made by Mike Evers, seconded by Paul Scribner, and carried with a vote of 4 in favor and 1 against to approve install of a 6 foot high white or tan vinyl fence to be installed along the sides of the structure up to the points shown on the drawing submitted by the Owners and described as the point on the Southwest property where a perpendicular line can be drawn to the closest Southwest corner of the lanai. The fence height shall not be higher than 4 feet past this point and the parallel line extending to the Northern property line. The request for a wood fence material is not approved.

Memorial at End of Sesame Road: Mr. Freeman reported that he had a conversation with Charlotte County Public Works and was informed that they removed the memorial on the side of Sesame Road at the curve. He also spoke with a family member who will be contacting Public Works to request a “Drive Safely” memorial marker to be placed in that area.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, March 22, 2017 at 3 p.m. at the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 4:20 p.m.
Respectfully submitted,

Brenda Wright
Association Management