Board Minutes 3/28/18

ROTONDA HEIGHTS CONSERVATION ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS’ MEETING
March 28, 2018

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, March 28, 2018, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 4:05 p.m. by the President and Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Deborah Clements, and Jim Kussow. Mike Evers and Paul Scribner were excused. Also present were Property Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed.

MINUTES: MOTION was made by Jim Kussow, seconded by Deborah Clements, and unanimously carried to approve the Minutes of the February 28, 2018 Board of Directors’ meeting as presented.

TREASURER’S REPORT Mr. Freeman highlighted the December 2017 financial report noting that all accounts balance and are within budget other than legal is a little over due to the revitalization process. The 2017 Financial Review report was distributed to the Directors and Directors will discuss combining certain reserves at their next meeting.

COMMITTEE REPORTS
ACC: Plans and application for 106 Sidney Court were reviewed by Association consultant and he noted that the plans and application met Association criteria other than deficiencies pointed out in his report. After discussion, MOTION was made by Deborah Clements, seconded by Jim Kussow, and unanimously carried to approve the plans and application for 106 Sidney Court if owner/builder corrects the following deficiencies:
1. Roof overhang must be 18 inches
2. Garage square footage must be 400 square feet of unobstructed interior space
3. Landscape plan must be submitted for review by the Association and must reflect landscaping wrapped from left and right front corners along the side elevations.
4. Owner/builder to add cementitious decoration

Deed Restrictions: There were mainly parking deed restriction violations this month and one home still had their Christmas lights up.

RMC: None to be reviewed.

OLD BUSINESS:
Community Signs: Directors reviewed possible design for sign, recommended replacing 5 of the community signs, and Mr. Freeman will request an estimate from the contractor to include the 5 signs noting some have electric. Directors will discuss sign at Sunset to determine if it will be seen from Winchester Road after the County completes the landscaping.

NEW BUSINESS:
Covenant Amendment-Fence Heights: Mr. Freeman reported that he met with owners regarding guidelines to define convenience versus hardship with regard to fence height in the community. This matter will be discussed next month. Association attorney supplied Directors with response to drones and burning in the community. The FAA, Federal and State governments strictly regulate drone use and due to the close proximity to the local airport, drones should not be used in this community. Directors discussed burning in the community may include such items as grilling and fire pits but not landscape debris burning. Mr. Freeman will have the draft covenants updated with these suggestions and bring to the Directors for review at their next meeting.

OTHER BUSINESS:
Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, April 25, 2018 at 3 p.m. at the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 5:15 p.m.
Respectfully submitted,

Brenda Wright
Association Management