Board Minutes 3/22/17

March 22, 2017

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, March 22, 2017, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3:00 p.m. by the President and Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Paul Scribner, and Deborah Clements. Jim Kussow and Mike Evers were excused. Also present were Property Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed.

MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve the Minutes of the February 22, 2017 Board of Directors’ meetings as presented.

TREASURER’S REPORT Mr. Freeman highlighted the January and February 2017 financial reports noting that all accounts balance and are in line with budget. The annual financial review report was distributed to the Directors. The report reflected healthy reserve balances and the Association is doing well financially overall.

ACC and RMC: None

Deed Restrictions: Brenda Wright reported that the majority of the deed restriction violations for the month were parking violations and have been corrected.

OLD BUSINESS: There was no Old Business to come before the Directors.

Request Signs on Vehicles: Owners of 242 Spring Drive have commercial signs on the windshield and rear windows of their mini-van and pickup truck and have submitted a request to park these vehicles with signs on them on their driveway. After discussion, MOTION was made by Deborah Clements, seconded by Paul Scribner, and unanimously carried to approve owners’ request to park the referenced vehicles on their driveway with “TGCARTS.COM” signs on the vehicles windshields and rear windows.

Covenant Revitalization: Directors discussed the Marketable Record Title Act (MRTA) and certain requirements for property owner associations to revitalize after 30 years if they had not filed an extension with the State of Florida. Mr. Freeman previously distributed the Revitalization documents provided by the Association’s attorney to the Directors. After discussion, MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve the attached Resolution of Board of Directors of Rotonda Heights Conservation Association, Inc. to undertake efforts to preserve and revitalize the covenants and restrictions for the subdivision, to establish an Organizing Committee for the subdivision, and appoint the Directors as committee members on the Organizing Committee. A copy of the resolution is attached to these minutes in the Association minute book and made a part of these minutes as though fully set out herein. The Directors would like to send the first mailing to owners this summer and have a revised version of the Association documents ready for review and vote at the 2017 Annual Membership meeting. Mr. Freeman will establish a timeline for the project recognizing the Board will not meet during the months of May and July and will present timeline to the Directors for approval.

Member Input/Comments:
 Owner questioned and was told there is no Winchester Road landscaping update from the County.
 Owner questioned odor from water plant. Mr. Freeman relayed that representatives of the water plant informed him that during the drought season water in the retention ponds drop and emits an odor.
 Mr. Freeman noted that he will order more “no fishing/trespassing” signs to replace those signs that are worn and faded.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, April 26, 2017 at 3 p.m. at the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 4:15 p.m.
Respectfully submitted,

Brenda Wright
Association Management