Board Minutes 4/25/18

ROTONDA HEIGHTS CONSERVATION ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS’ MEETING
April 25, 2018

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, April 25, 2018, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3:05 p.m. by the President and Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Deborah Clements, Jim Kussow, Mike Evers and Paul Scribner. Also present was Property Manager Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed.

MINUTES: MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve the Minutes of the March 28, 2018 Board of Directors’ meeting as presented.

TREASURER’S REPORT Brenda Wright highlighted the March 2018 financial report noting that all accounts balance and are within budget other than legal is a little over due to the revitalization process.

COMMITTEE REPORTS
ACC: Plans and application for 103 Temper Lane were reviewed by Association consultant and he noted that the plans and application met Association criteria. After discussion, MOTION was made by Paul Scribner, seconded by Mike Evers, and unanimously carried to approve the plans and application for 103 Temper Lane contingent upon:
1. In addition to submitted landscape plan, Owner/Builder to add landscaping to both right and left front corners wrapping to the side elevations to soften appearance of cementitious walls.
2. Owner/Builder to grade, sod, and mow from property line to water’s edge.
3. Must sight screen pool equipment on side of home.

Deed Restrictions: There were parking, debris pile, and trash can deed restriction violations this month most of which have either been corrected or owners are working on correction.

RMC: None to be reviewed.

OLD BUSINESS:
Community Signs: Directors reviewed types of sign materials and recommended high density plastic single sided signs. Directors recommended that Management Team contact the sign vendor and request a couple of variations of sign designs to be emailed to the Directors for their review for five signs. Directors will discuss sign at Sunset to determine if it will be seen from Winchester Road after the County completes the landscaping.

Covenant Amendment-Fence Heights: After discussion, Directors recommended that the attorneys make the necessary revision to the proposed Covenants to reflect the Board’s earlier decision to remove the fence height from Article 9, Section 7 of the Association Covenants and to include language in that section authorizing the Board of Directors to establish guidelines for fences to allow for reasonable exceptions due to hardship cases. Once the amendment is approved, the Board will establish fence guidelines for exceptions due to hardship cases.

NEW BUSINESS: None at this time.

OTHER BUSINESS:
Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, May 23, 2018 at 3 p.m. at the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 3:55 p.m.

Respectfully submitted,

Brenda Wright, Association Management