Board Minutes 4/26/17

April 26, 2017

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, April 26, 2017, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3:00 p.m. by the President and Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Paul Scribner, Deborah Clements, Jim Kussow and Mike Evers. Also present were Property Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed.

MOTION was made by Jim Kussow, seconded by Mike Evers, and unanimously carried to approve the Minutes of the March 22, 2017 Board of Directors’ meetings as presented.

TREASURER’S REPORT Mr. Freeman highlighted the March 2017 financial report noting that all accounts balance and are in line with budget.

ACC: Owners of 517 Sunset Road North submitted an application and plans for new construction. The Association consultant reviewed the plans and application and noted that the revised plans reflecting addition of two windows on the dining room wall of the left elevation meet the Association guidelines for new construction. After discussion, MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve the plans and application for new construction at 517 Sunset Road North contingent upon:
1. Builder to comply with moving the two small windows from the rear of the dining room wall to the left elevation.
2. Builder to wrap/extend landscape on left elevation to break up extensive wall.

Deed Restrictions: Brenda Wright reported that owner of 242 Wayne Road has contacted the Management Office indicating he will remove the large pile of miscellaneous items from his front lawn within the 14 days provided in the deed restriction violation letter. Additionally, letters were sent to owners for parking violations, dirty houses, tall grass, and a couple of sign violations.

RMC: Owners of 149 Sesame Road submitted a request for modification to repaint the trim on their home after having painted it without prior Association approval and indicated they would like the entry door to remain green. After discussion, MOTION was made by Jim Kussow, seconded by Mike Evers, and unanimously carried to approve the new trim paint color, beige to match the garage door, and to approve the green entry door paint choice.

Owners of 124 Cutlass Drive submitted a request indicating that during the building of their home boulders were removed and stacked on the corner of the property. The owners indicated in their request that they have made the stack of boulders into a rock garden with plantings. Directors noted this request for modification was in response to deed restriction violation letters sent to the owners requesting the owners to submit a landscape plan to include where boulders would be placed. After discussion, Directors recommended informing owners the deed restriction violation was not corrected with this plan and ask them to submit a landscape plan to include strategically relocating of a number of the boulders to enhance the natural beauty of the boulders mixed with plantings and soften the appearance of a stack of boulders.
Covenant Revitalization: Directors discussed a summer schedule and timeline for revitalization documents. After discussion, MOTION was made by Paul Scribner, seconded by Jim Kussow, and unanimously carried to schedule a Special Meeting of the Members to be held on Wednesday, August 23, 2017 at 3 p.m. in the Association Management Office for the purpose of the membership reviewing and voting on a proposed revitalization document. In addition, the Directors recommended the following summer meeting schedule:
• No meeting in May 2017
• Board of Directors’ meeting to be held June 28, 2017 at 3 p.m.
• No meeting in July 2017
• Special Membership Meeting August 23, 2017 at 3 p.m.

Application for Architectural Review Update: The Directors discussed recommended revisions to the application. After discussion, MOTION was made by Jim Kussow, seconded by Paul Scribner, and unanimously carried to revise the Application for Architectural Review by adding:
 Paragraph on Page 1 to indicate if owner or builder will be responsible for landscape and sight screen installation
 Paragraph on Page 1 to reflect that landscaping and sight screening will be installed within 60 days of Certificate of Occupancy and details consequences if not timely installed
 Adding sentence to Page 2 to provide pool cage color and window frame color
 Adding Association name, address, and contact information at the bottom of Page 3.

Member Input/Comments:
 Owner requested update on Winchester landscaping and was told the Association has provided all requested information to the County and is awaiting the matter to be formally presented to the Commissioners.
 Owner requested an update regarding when the community streets may be paved and was informed that the most up-to-date information is on the County website but it is hoped the paving would be completed by Fall 2017.
 Owner requested update on the Placida Road project and was informed that the plans are for one lane each direction with a turn lane down the middle and a 10 foot wide multi-use sidewalk from the Boca Grande causeway to Rotonda Boulevard West.
 Request was made for an update on the Cape Haze TDU information and they were informed that the County Commissioners approved the change to the TDU’s.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, June 28, 2017 at 3 p.m. at the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 3:55 p.m.
Respectfully submitted,
Brenda Wright
Association Management