Board Minutes 6/27/18

June 27, 2018

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, June 27, 2018, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3:05 p.m. by the President and Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Deborah Clements, Mike Evers and Paul Scribner. Jim Kussow was excused. Also present were Property Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed. Mr. Freeman introduced Lisa Labarre as new employee who will be providing administrative support.

MINUTES: MOTION was made by Mike Evers, seconded by Deborah Clements, and unanimously carried to approve the Minutes of the May 23, 2018 Board of Directors’ meeting as presented.

TREASURER’S REPORT Brenda Wright highlighted the Financial Report for the period ending 5/31/18 reflecting that all accounts balance and postage and legal are over budget due to revitalization mailings.

ACC: Owners/Builder of the 105 Sunset Drive, Lots 1666, 1667, 1668, & 1669 submitted plans and application for new construction. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction pending receipt and approval of certain items. After review of the plans and applications, MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve the application and plans for new construction with contingencies as set out below with Owner/Builder to submit the following.
1. Landscape & Irrigation Plan to be reviewed and approved by the Association.
2. Sight screen materials for screening pool equipment on right elevation to be reviewed and approved by the Association.
3. Site & Drainage Plan to be reviewed and approved by the Association.
4. Updated Boundary & Topographical survey reflecting all 4 lots.

Deed Restrictions: There were parking, debris pile, and trash can deed restriction violations this month most of which have either been corrected or owners are working on correction.

RMC: None to be reviewed.

Community Signs: Following Directors’ review of design, colors, and graphics, they asked Tim Freeman to move forward with ordering white signs with curve top, blue letters and graphics to include a bird and palm tree. Reflective tape will be added to letters on those signs without electricity. Tim Freeman is awaiting a return call from Charlotte County regarding right of way permitting.

Covenant Amendment: Directors were presented with a copy of the latest version of the covenant amendment document. Mr. Freeman informed them that he had some discussion with an owner questioning the square footage of the first floor of new construction and he will research the matter to report back to the Board.

Community Park/Picnic Area: Director suggested the possibility of placing a park-like area in Association common area with picnic table secured in concrete, trash cans, and follow-up maintenance of the area. After discussion, the matter was tabled to be discussed at a later date due to current budget.
Traffic Calming Measures: Jim Harper reported that the MSBU Advisory Board suggested purchasing a portable speed limit flashing sign from Charlotte County in order to compile speed limit statistics on the community streets. The sign would be owned by the MSBU, stored, moved and maintained by Charlotte County. It was the consensus of the Directors to move forward with obtaining and utilizing the sign and they also suggested that the MSBU Board review the area on Cougar Way at intersection of Winchester Boulevard for adding stripes to Cougar Way.

Newsletter: The annual newsletter will be prepared to be mailed in July along with the first notice of election in preparation of the annual member meeting.

Landscaper Maintenance of Common Areas: Mr. Freeman reported that the common area landscaper has advised he can no longer service the community and Mr. Freeman has begun the bid process to contract with a new landscaper.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, August 29, 2018 at 3 p.m. at the Association Management Office. The Directors scheduled Wednesday, December 5, 2018 at 3 p.m. for the Annual Member Meeting.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 4:35 p.m.

Respectfully submitted,

Brenda Wright, Association Management