Board Minutes 6/28/17

ROTONDA HEIGHTS CONSERVATION ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS’ MEETING
June 28, 2017

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, June 28, 2017, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3:00 p.m. by the President and Chairman, Jim Harper. Directors in attendance in person were Jim Harper, Paul Scribner, Deborah Clements, and Mike Evers. Jim Kussow was excused. Also present were Property Managers Tim Freeman and Brenda Wright along with other owners. A quorum of the Board was present, so the meeting could proceed.

MINUTES
MOTION was made by Paul Scribner, seconded by Mike Evers, and unanimously carried to approve the Minutes of the April 26, 2017 Board of Directors’ meetings as presented.

TREASURER’S REPORT Mr. Freeman highlighted the monthly financial report informing the Directors that all accounts balance and there are no concerns with budget at this time. Late fees have been added to delinquent accounts.

COMMITTEE REPORTS
ACC: 140 Hardee Way – Owners of 140 Hardee Way submitted an application and plans for new construction. The Association consultant reviewed the plans and application and noted that the plans and application meet the Association guidelines for new construction but no landscape plan was received.

243 Indian Creek Drive – Owners of 243 Indian Creek Drive submitted revised application and plans for new construction. The Association consultant reviewed the plans and application and noted that the revised plans and application meet the Association guidelines for new construction including the revisions submitted for the following:
1. Increasing garage interior square footage to meet the Association established criteria of 400 square feet of unobstructed interior space
2. Adding a window to each right and left elevation
3. Reflecting an 18 inch roof overhang

203 Sesame Road East – Owner of 203 Sesame Road East submitted an application and plans for new construction. The Association consultant reviewed the plans and application and noted that the plans and application meet the Association guidelines for new construction.

After discussion, MOTION was made by Mike Evers, seconded by Deborah Clements, and unanimously carried to approve the plans and applications for new construction at 140 Hardee Way, 243 Indian Creek Drive, 203 Sesame Road East. In addition, 140 Hardee Way plans and application were approved contingent upon:
1. Owners submitting landscape plans for review and approval by Association prior to landscape being installed. Per page 1 of the application owners will install landscaping within 60 days of the certificate of occupancy.

Deed Restrictions: Complaints were received regarding 242 Wayne Road parking violations and having a dumpster on the driveway for an extended period of time. Brenda Wright reported that owner has been in weekly contact with the Management Office and has indicated he will soon complete the interior work at his home and the dumpster will be removed. Directors recommended sending another letter to the owner informing him that the dumpster must be removed within 30 days. Management Team was requested to contact builder of 138 Island Court to inform them of the requirements to sod the entire oversized lot and request that they mow the tall weeds on the construction site.

RMC: Owners of 126 Island Court submitted a request for modification to install a raised wooden garden next to his home. After discussion, MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve the installation of the raised wooden garden structure subject to owners maintaining the wood surrounding the garden.

Owner of 134 Island Court submitted a revised landscape plan along with a letter of explanation regarding the hedge of pitch apple plants at the rear of her property being two feet from the rear property line due to turtle burrows in that area. Directors were also informed that the owner did not sod the very rear section of this oversized lot. After discussion, MOTION was made by Mike Evers, seconded by Deborah Clements, and unanimously carried to approve the revised landscape plan along with the location of the pitch apple plants contingent upon owner placing sod to the rear property line.

OLD BUSINESS:
Covenant Revitalization: Tim Freeman informed the Directors that approximately 300 proxies have been received, Management Office has answered a number of questions from owners regarding the revitalization documents, and an email elaborating on the revitalization process and information was sent to the Association email list of owners. After discussion, the Directors requested that Tim Freeman prepare and send a letter to all owners providing them with more detailed information regarding the revitalization documents.

NEW BUSINESS:
Covenant Amendment: Mr. Freeman highlighted a few suggested changes for the covenant amendment and will provide email a redline copy of the suggested changes to the Directors for their review.

OTHER BUSINESS:
Mr. Freeman informed the Directors that he contacted Charlotte County with regard to the Winchester Road landscaping project and was informed that at this time there is no project manager to handle the project. He will continue to be in touch with the County to follow-up on this matter.

It was suggested asking the MSBU Advisory Board to bring to the County’s attention the need to review the low-lying area of Sweetwater and Boundary for purpose of relief from water retention on the street.

Payables: Payables were reviewed and signed.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, August 23, 2017 immediately following the 3 p.m. Special Membership at the Association Management Office.

Adjournment: There being no further business to come before the Board, the meeting adjourned at 4:45 p.m.
Respectfully submitted,
Brenda Wright
Association Management