Board Minutes 8/29/18

ROTONDA HEIGHTS CONSERVATION ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS’ MEETING
August 29, 2018

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, August 29, 2018, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3:00 p.m. by the President and Chairman, Jim Harper. Directors in attendance were Jim Harper, Deborah Clements and Paul Scribner. Jim Kussow and Mike Evers were excused. Also present were Property Managers Tim Freeman and Brenda Wright, Assistant Lisa Labarre and one owner. A quorum of the Board was present, so the meeting could proceed.

MINUTES: MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve the Minutes of the June 27, 2018 Board of Directors’ meeting as presented.

TREASURER’S REPORT: Brenda Wright highlighted the Financial Report for the period ending 7/31/18 reflecting that all accounts balance, and that the year is looking good to finish on budget.

COMMITTEE REPORTS:

ACC: Owners/Builders of four new constructions submitted plans and applications. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction, with the following contingencies:

109 Bell Court, Lot 1335:
1. In addition to submitted landscape plan, owner/builder to add some plantings to round from left and right front to left and right elevations.
2. Gas tank must be buried per Association Covenants & Restrictions.

227 Sunset Road, Lot 1172:
1. Owner/Builder to grade, sod, and mow area between property line and water’s edge.
2. In addition to submitted landscape plan, owner/builder to add some plantings to round from left and right front to left and right elevations.

113 Kings Drive, Lot 994:
1. Owner/Builder to grade, sod, and mow area between property line and water’s edge.
2. Sight screen for pool must meet Association Fence Guidelines and black chain link is not an approved sight screen. Please see Fence Guidelines attached.
3. In addition to submitted landscape plan, owner/builder to add some plantings to round from left front to left elevation.

100 Temper Lane, Lots 821 & 822:
1. Owner/Builder to grade, sod, and mow area between property line and water’s edge.

After review of the plans and applications, MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve all of the above applications and plans for new construction with contingencies set out above.

Deed Restrictions: There were some overgrown grass and parking deed restriction violations this month, most of which have either been corrected or are in the process of being corrected.

RMC: None to be reviewed.

OLD BUSINESS:

Community Signs: New signs have been installed to replace all the old signs. Tim Freeman has verified with the County that any new signs along Winchester will need to go through the MSBU Advisory Board due to right of way permits. Tim Freeman will evaluate electricity and landscaping logistics for the new signs.

Covenant Amendment: Directors were presented a copy of the proposed Covenant Amendment for a final review prior to inclusion in the annual member meeting packet.

NEW BUSINESS:

Design Review Board: Discussion took place regarding appointing a Design Review Board (DRB), for the purpose of reviewing ACC’s and RMC’s. The DRB could meet on an as-needed basis, with the Board being available for consult. A DRB would be beneficial in saving time at Board meetings and providing an opportunity for other owners to become more involved in the community. Director Deborah Clements and member Dave Valasek volunteered to serve on the DRB and to recruit a few more members. To be discussed further at next meeting.

Bulletin Board in Community: MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously approved for Tim Freeman to install a community bulletin board, (potentially to be placed at the Cougar/Sunset circle), with the cost not to exceed $500.

Model Home Signs: The Board discussed reviewing Signage Guidelines at a future meeting to better address model home signage due to the growing number of new homes and model homes in the community.

Annual Meeting Packet: MOTION was made by Deborah Clements, seconded by Paul Scribner, and unanimously passed to approve the Annual Meeting Packet as presented including the 2019 Proposed Budget and Covenant Amendment.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, September 26, 2018 at 3:00 p.m. at the Association Management Office.

Adjournment: The meeting adjourned at 4:03 p.m.

Respectfully submitted,

Lisa Labarre, Administrative Assistant