Board Minutes 9/26/18

September 26, 2018

The duly noticed Regular Board of Directors’ meeting of the Rotonda Heights Conservation Association, Inc. was held on Wednesday, August 26, 2018, in the Management Office at 3754 Cape Haze Drive, Rotonda West, Florida. The meeting was called to order at 3:00 p.m. by the President and Chairman, Jim Harper. Directors in attendance were Jim Harper, Deborah Clements, Paul Scribner, Jim Kussow and Mike Evers. Also present were Property Managers Tim Freeman and Brenda Wright, Assistant Lisa Labarre and one owner. A quorum of the Board was present so the meeting could proceed.

MINUTES: MOTION was made by Mike Evers, seconded by Jim Kussow, and unanimously carried to approve the Minutes of the August 29, 2018 Board of Directors’ meeting as presented.

TREASURER’S REPORT: Brenda Wright highlighted the Financial Report, reflecting that all accounts balance, and that the year is looking good to finish on budget. MOTION was made by Paul Scribner, seconded by Jim Kussow, and unanimously approved to retain Tim Freeman, Deborah Clements and Mike Evers as signers, and remove Vin Scully, Jim Harper, Paul Scribner and Jim Kussow as signers on the Centennial Bank CD account and to open a money market account with the same signers. Additionally, the Management company name will be changed on the account from Professional Property Services to Grande Property Services.


ACC: Owners/Builders of five new constructions submitted plans and applications. The Association consultant reviewed the plans and applications and found that they meet the Association established criteria for new construction, with the following contingencies for the following properties:

492 Sunset Road N, Lot 58
118 Swan Drive, Lot 347
264 Sweetwater Drive, Lot 1844
162 Sunset Road, Lot 1299
252 Cougar Way, Lot 90

1. Owner/Builder to add combination of decorative banding, motifs, and quoins to enhance front elevation.
2. In addition to submitted landscape plan, builder/owners to add landscape to left and right front corners wrapping to side elevations.

After review of the plans and applications, MOTION was made by Paul Scribner, seconded by Deborah Clements, and unanimously carried to approve all of the above applications and plans for new construction with contingencies set out above.

Deed Restrictions: There were overgrown landscape, debris, dilapidated fencing and parking deed restriction violations, most of which have either been corrected or are in the process of being corrected.

RMC: Owners at 145 Sunny Way submitted a request for modification to install gutters on the back of the house which will match the front, and also to remove a couple of trees. A MOTION was made by Jim Kussow, seconded by Paul Scribner, and unanimously carried to approve owner’s request.


Design Review Board: It was decided that the Board would continue to handle this responsibility until appointment of a committee becomes necessary.


Sign Guidelines: Brenda Wright advised that due to the onset of new home constructions and rentals, that some sign guidelines be updated and put in place. To be discussed further at a later date.

Next Meeting: The next Board of Directors’ meeting will be held on Wednesday, October 24, 2018 at 3:00 p.m. at the Association Management Office.

Adjournment: The meeting adjourned at 4:00 p.m.

Respectfully submitted,

Lisa Labarre, Administrative Assistant